Built for UK landlords
Property compliance software that can prove it
Certificates tracked, deadlines watched, and a timestamped record that every tenant received every document. HouseFile does the one job your spreadsheet, your inbox, and your property management platform all do badly.
What compliance software has to do in 2026
Tracking dates was enough when Section 21 existed. Now every possession claim runs through the courts' scrutiny of your paperwork — so the job is dates and proof.
Every deadline, tracked
Gas annually, EICR five-yearly, EPC ten — HouseFile reads the dates off your certificates when you upload them and reminds you before anything lapses.
Proof, not paperwork
Share documents with tenants through their own portal and get a timestamped record of receipt — the evidence courts and tribunals actually ask for.
One compliance status per property
A live ring per property shows what’s compliant, what’s due soon, and what’s missing — the same RAG logic as our free deadline checker, running continuously.
Portfolio view
Ten properties or a hundred: the dashboard surfaces the certificate expiring next month, wherever it is, and exports a portfolio-wide compliance pack.
Tenant links without the app-download fight
Tenants open a simple link — no account, no app — read their documents, and acknowledge them. You keep the audit trail.
Evidence packs on demand
One click produces a dated PDF of a property’s full compliance position — for a lender, an insurer, a licensing officer, or a court bundle.
Honest positioning: what HouseFile isn't
HouseFile is not a full property management platform — it doesn't collect rent, do your accounting, or dispatch plumbers. It does compliance deeply instead of everything shallowly. If you're weighing the two approaches, we've written the comparison straight: compliance tool vs full property management software. And if you're currently running compliance on a spreadsheet, here's exactly where that breaks down.
Want to see the logic before you sign up? The free compliance deadline checker runs the same rules engine on the dates you type in — no account needed. It's one of nine free landlord tools covering deposits, rent increases, licensing fines and more.
Common questions
What is property compliance software?
Software that tracks the legal obligations attached to rented property — gas safety certificates, EICRs, EPCs, licensing, deposit protection, document service — with the dates they fall due and the evidence that each one was met. It replaces the spreadsheet-plus-folder system most landlords start with, where expiry dates live in one place, documents in another, and proof of delivery usually nowhere.
What does HouseFile track?
Every certificate and document per property (gas, EICR, EPC, licences, insurance, inventories and more) with expiry dates read automatically from uploads, renewal reminders before anything lapses, tenancy-level documents like deposit protection, and — the part generic tools miss — a timestamped record that each tenant actually received what the law requires you to serve.
Does it work for HMOs and larger portfolios?
Yes. Each property carries its own compliance status, HMO-specific requirements (licensing, fire risk assessment, tenancy-level deposit certificates) are handled separately from single lets, and the dashboard rolls everything up so the one certificate expiring next month surfaces across a portfolio of any size. Letting agents get client-level dashboards and reports.
How is compliance software different from property management software?
Full property management platforms handle rent collection, accounting, maintenance and marketing — with compliance as one module among many. HouseFile does one job deeply: compliance documents, dates, and proof of service. If you already have your rent and repairs workflow, you don’t need to replace it to fix compliance.
Why does proof of delivery matter so much now?
Since the Renters’ Rights Act abolished Section 21, every possession claim runs through Section 8 — where courts examine whether you served the required documents. Owning a gas certificate is not the same as proving your tenant received it. HouseFile creates a timestamped acknowledgment trail for every document you share.